by-laws
GM Executive Alumni Club of Michigan
(September 13, 2023)
Section 1 – Fiscal Year
The calendar year is the fiscal year of The Club.
Section 2- Meetings
Regular Luncheon Meetings of The Club are held at 11:30 a.m. every second Wednesday of the Month except for February. The President may choose a different day. Board meetings may be called by the President or, in his absence, the Vice President or the Board. Any notification of changes in Board meetings must be given with adequate notice to the parties involved.
Section 3 – Duties of Officers
President
The President shall serve as Chief Executive Officer and shall preside over all luncheons and Board Meetings of The Club. The President shall interpret the By-Laws. The President shall, with the Board, approve any committees and group chairpersons.
Vice-President
The Vice-Presidents shall assist the President where necessary in the operation of The Club. The individual shall serve as presiding officer at The Club luncheons and Board meetings in the absence of the President. The Vice-President shall serve as ex-officio of any standing committees and groups.
Club Secretary
The Club Secretary shall handle all official correspondence of The Club. The Secretary shall send all notifications and cancellations of Club Luncheons, dues, and activities. The Secretary shall handle all correspondence with those members delinquent in their dues and shall delete all delinquent members from The Club roster per direction of the Board. The secretary shall arrange for all luncheon locations and menus as well as providing name tags and attendance rosters for each luncheon. The Secretary shall maintain; member lists, individual meeting attendance lists, composite meeting attendance charts along with any appropriate information requested by the Board. The Secretary shall collect all Luncheon monies and membership dues and transfer such monies to the Treasurer.
Club Treasurer
The Treasurer shall maintain the books and financial records of The Club in an accurate manor and shall report the financial results of The Club in a timely basis. The Treasurer shall:
Section 4 - Duties of the Board Members
Director - Speaker Coordinator
The Speaker Director shall make contact and obtain speakers for all Luncheons where a Luncheon speaker is requested by the President. The Speaker Director shall procure those speakers as early as possible to enable the President/Speaker Director to announce those individuals to The Club at the Luncheons. The Speaker Director shall assist the President in seating the appropriate Club members with the President at the Head Table. The Speaker Coordinator shall keep a record of all speakers.
Director - Recording Secretary
The Recording Secretary shall keep an accurate record of all Board Meeting proceedings and distribute them to the Board. The Recording Secretary shall be the custodian of the By-Laws and may also assist the Club Secretary in the Club Secretary’s absence. The Recording Secretary shall maintain all records of tenure.
Director – Membership Chair
The Membership Chair shall strive to develop programs to inform new retirees of The Club’s presence.
Director – Website Chair
The Website Chair shall update the website with information about upcoming meetings, club news, and changes to the membership roster.
Directors at large
There may be up to four additional Directors at Large. They shall serve as advocates for all members and shall present to the Board any member request for audience, action or other consideration.
Section 5 – Officers and Board Member Tenure
The Club Officers shall serve a term of four years, renewable for an additional one term (two total terms max) at the pleasure of the Board. The tenure as an officer shall be outside of any term as a Board Director.
Board Directors shall serve a term of three years, renewable for additional two terms (three total terms) at the pleasure of the Board. After three consecutive terms (nine years), all Directors must take a one-year sabbatical before being considered for additional Board service.
Note: As of the acceptance date of these by-laws. The Board may allow exceptions for a period of three years to allow for the adjustment and proper continuance of The Club to the by-laws. This adjustment period shall begin on the day following acceptance of the by-laws by the Board.
Section 6 – Dues, Fees and Guest Attendance Limitations
Dues for active members are $35.00 per calendar year. Luncheons are $50.00 each for member and guest(s). Spouses and partners are invited to all Luncheons. Each individual guest may be invited twice per calendar year. The Club may allow Member Emeritus status at the discretion of the Board.
Section 7 – Approval and Changes/Modifications to Bi-Laws
The original By-Laws must be approved by all Board of Directors at the date of approval. Changes to the By-Laws may be made by 80% of all Board of Directors.
(September 13, 2023)
Section 1 – Fiscal Year
The calendar year is the fiscal year of The Club.
Section 2- Meetings
Regular Luncheon Meetings of The Club are held at 11:30 a.m. every second Wednesday of the Month except for February. The President may choose a different day. Board meetings may be called by the President or, in his absence, the Vice President or the Board. Any notification of changes in Board meetings must be given with adequate notice to the parties involved.
Section 3 – Duties of Officers
President
The President shall serve as Chief Executive Officer and shall preside over all luncheons and Board Meetings of The Club. The President shall interpret the By-Laws. The President shall, with the Board, approve any committees and group chairpersons.
Vice-President
The Vice-Presidents shall assist the President where necessary in the operation of The Club. The individual shall serve as presiding officer at The Club luncheons and Board meetings in the absence of the President. The Vice-President shall serve as ex-officio of any standing committees and groups.
Club Secretary
The Club Secretary shall handle all official correspondence of The Club. The Secretary shall send all notifications and cancellations of Club Luncheons, dues, and activities. The Secretary shall handle all correspondence with those members delinquent in their dues and shall delete all delinquent members from The Club roster per direction of the Board. The secretary shall arrange for all luncheon locations and menus as well as providing name tags and attendance rosters for each luncheon. The Secretary shall maintain; member lists, individual meeting attendance lists, composite meeting attendance charts along with any appropriate information requested by the Board. The Secretary shall collect all Luncheon monies and membership dues and transfer such monies to the Treasurer.
Club Treasurer
The Treasurer shall maintain the books and financial records of The Club in an accurate manor and shall report the financial results of The Club in a timely basis. The Treasurer shall:
- Deposit all monies received and payments made in a bank account that has been approved by the Board.
- Invest excess funds, as determined and approved by the Board in investment accounts.
- Pay all bills that have been incurred in the operation of The Club.
- Approve all contracts that obligate The Club.
- Review the Club financial statements at Board meetings at least twice annually
- Have the books and records available for audit by a Club member appointed by the President.
- The Club Secretary shall serve as Treasurer in the absence of the Treasurer and will be named on the bank account.
Section 4 - Duties of the Board Members
Director - Speaker Coordinator
The Speaker Director shall make contact and obtain speakers for all Luncheons where a Luncheon speaker is requested by the President. The Speaker Director shall procure those speakers as early as possible to enable the President/Speaker Director to announce those individuals to The Club at the Luncheons. The Speaker Director shall assist the President in seating the appropriate Club members with the President at the Head Table. The Speaker Coordinator shall keep a record of all speakers.
Director - Recording Secretary
The Recording Secretary shall keep an accurate record of all Board Meeting proceedings and distribute them to the Board. The Recording Secretary shall be the custodian of the By-Laws and may also assist the Club Secretary in the Club Secretary’s absence. The Recording Secretary shall maintain all records of tenure.
Director – Membership Chair
The Membership Chair shall strive to develop programs to inform new retirees of The Club’s presence.
Director – Website Chair
The Website Chair shall update the website with information about upcoming meetings, club news, and changes to the membership roster.
Directors at large
There may be up to four additional Directors at Large. They shall serve as advocates for all members and shall present to the Board any member request for audience, action or other consideration.
Section 5 – Officers and Board Member Tenure
The Club Officers shall serve a term of four years, renewable for an additional one term (two total terms max) at the pleasure of the Board. The tenure as an officer shall be outside of any term as a Board Director.
Board Directors shall serve a term of three years, renewable for additional two terms (three total terms) at the pleasure of the Board. After three consecutive terms (nine years), all Directors must take a one-year sabbatical before being considered for additional Board service.
Note: As of the acceptance date of these by-laws. The Board may allow exceptions for a period of three years to allow for the adjustment and proper continuance of The Club to the by-laws. This adjustment period shall begin on the day following acceptance of the by-laws by the Board.
Section 6 – Dues, Fees and Guest Attendance Limitations
Dues for active members are $35.00 per calendar year. Luncheons are $50.00 each for member and guest(s). Spouses and partners are invited to all Luncheons. Each individual guest may be invited twice per calendar year. The Club may allow Member Emeritus status at the discretion of the Board.
Section 7 – Approval and Changes/Modifications to Bi-Laws
The original By-Laws must be approved by all Board of Directors at the date of approval. Changes to the By-Laws may be made by 80% of all Board of Directors.